2023 Default Views for Physical Data Dictionaries

Hello,

I’ve seen past posts on the topic, but these are old and hopefully have improved. I’m unsuccessful and trying to work with the Create Default Views workflow. Does anyone have this working? I’m newer to Collibra, and not sure if the workflow is even running. It’s not listed in the activities, is there a way to tell if a workflow has run or not?

Lance Harlan

Posted 3 years ago · Edited 1 year ago·Last reply 3 years ago

5 comments

Lance Harlan

OP3 years ago · Edited

I found where I was going wrong. I misunderstood what Uuid I was to use for the Default, even though I kept reading community, I was putting the Domain Uuid in there, which was, of course, not working. Adding the community, Uuid did the trick. Although ironically, it’s not showing up as being executed on the Instances page. Thanks for your help, @laurenz.hiller!

Lance Harlan

OP3 years ago · Edited

Hi Laurenz,

Thanks for responding! Yes, that’s the one I’m using. It’s not working when I create new domains. I have the workflow enabled, but I’m not sure where to look to see if the workflow actually kicked off or not.

laurenzhiller

·3 years ago · Edited

Hi @lharlan.trustmark.com,
an instance of the workflow will be started as soon as you create a new Domain of the type holding the relevant view you specified in the workflow property mandatoryViewUuids .

There are several options to check if the workflow instance has been kicked off:

The user who created the new domain should receive an email notification.
The user who created the new domain should have a new task in Collibra for selecting the views to be copied.
You can check in Settings > Workflows > Instances if an instance of Create Default Views has been created.
You can check the DGC Logs in the Console. If the workflow instance has been kicked off, you should see something like “starting workflow ‘Create Default Views’ for business item id…” in the logs.

Lance Harlan

OP3 years ago · Edited

Thank you! I’ve been overlooking the Instances page. After looking at that, I have no workflows for the Create Default Views. My user is SysAdmin which is creating the domain. The workflow roles are set for the SysAdmin group. My setup matches the screenshots in the documentation. So even if the UUID’s aren’t set right, I should still see the workflow kickoff even though it will error, correct? Also, to double-check, in the Collibra URL for a domain, there are two UUIDs, the first being the Domain ID and the second being the View ID. The defaultViewsCommunityUuid should be the first one, and the mandatoryViewUuid should be the second one, right?

laurenzhiller

·3 years ago · Edited

Hi @lharlan.trustmark.com,

do you mean this one? https://marketplace.collibra.com/listings/create-default-views/

If yes, It’s running in our environment. Did you check the workflow documentation available in the marketplace? You just need to upload the workflow in your DGC, enable it, define the start event (Domain Added) and edit the values for some of the properties like the community storing the views you want to copy (defaultViewsCommunityUuid) and the UUIDs of the views to be copied to newly added domains of the same type (mandatoryViewUuids).

Please note that this workflow only copies views when a new domain is created. No views can be copied into existing domains using this workflow.

Good luck!