Show a form when asset is added

Is it possible to start a workflow that shows a form whenever an asset is created? I have configured the start event but the form is not showing

Thanks

Former User

Posted 5 years ago · Edited 1 year ago·Last reply 5 years ago

5 comments

Former User

OP5 years ago · Edited

Hi @pranay.mahendra

The workflow is configured to start when the user clicks on the global create button and selects business term.
I have configured the workflow like this:

the user task is setup to be assigned to the start user

Thanks

Former User

OP5 years ago · Edited

Thanks Pranay, I will change my code

Former User

OP5 years ago · Edited

Hi @pranay.mahendra

The workflow is configured to start when the user clicks on the global create button and selects business term.
I have configured the workflow like this:

the user task is setup to be assigned to the start user

Thanks

pmahend3

·5 years ago · Edited

Hi Eduardo,

This is my understanding of what’s happening - We have Workflow1 that you’re invoking using the global create button that helps create an asset. Then you have the above workflow, say Workflow2 that gets called after the 1st one completes successfully.

The issue here is that since workflow 2 is invoked by the system and not a Collibra user, the task won’t be assigned to anyone and hence won’t show up on anyone’s list of tasks. As an admin, you will have to look at all assigned tasks/instances of running workflows. You will have to account for who this new task gets assigned to at the beginning of workflow 2.

Also, since workflow 2 is running at a Global scope, you have to ensure you’re using global roles. If however, you plan to assign the task to roles of that particular asset, then you may have to tweak the code for user assignment a bit further. I hope this helps. I would like to provide more details but the limitations of the communication format don’t help whatsoever. I would highly encourage you to get in touch with Collibra coaching and we’ll be glad to help out.

Thanks

pmahend3

·5 years ago · Edited

Hi Eduardo,

Yes, you should be able to do this. What context and scope are you setting for your workflow that gets kicked off? Depending on that and the candidate user you set, the form will show up on the list of tasks for the user and may no necessarily pop up on their screen.

Thanks