Collibra Community

Workflow

Created Nov 18, 2023

24 members

122 discussions

The Workflow topic in the Collibra Community is a space for users to ask questions, share tips, and troubleshoot everything related to building and managing workflows using Collibra’s Workflow Designer. Discussions range from automation triggers and custom scripts to improving task management and UI behavior—ideal for users looking to streamline processes and boost platform efficiency.

user_aa09d2
6 hours ago
Where to Access Workflow Email Templates
We're new to customizing Workflow and can't figure out where to access the custom email templates and how to update/modify them or create a new template. I've seen similar discussion here in the past years directing me to the Console and downloading backup. However, I cannot see the folder for email templates in the downloaded file.

0
ehobbs34
8 hours ago
Populate user task form with Asset Name, domain, other Attributes.
Hi Everyone, I am newer to Workflow Designer so still learning the ropes. I am attempting to pre-populate my User Task form with the Asset Name and Domain of the asset where the workflow was started. Any tips on how to accomplish this? I have tried different APIs but seem to be getting nowhere. And other references to "workflow context" to get the Asset Id of the asset where the workflow started.. But cannot find any documentation on it. The current flow to this User Task is Start Event > Script task (where I am attempting to determine the asset Id, Name, etc. and assign them to variables) > User Task (with form). Any help would be greatly appreciated! Thanks! -Ethan

0
monalishapal
6 days ago
How to import basic "org.apache.poi.*" api in a bpmn file

Regarding the import errors(WARN c.c.d.w.s.g.v.NonPublicAPIValidator ) we are encountering, I wanted to provide a bit more detail based on a specific workflow example . This workflow has 33 import statements defined. Out of these, we are currently seeing direct import errors for only 3 APIs. 1. import org.apache.poi.xssf.usermodel.XSSFWorkbook(Importing [org.apache.poi.xssf.usermodel.XSSFWorkbook] is not allowed.Category: IMPORT. Critical: false. Is added to allow list: false.) 2. import org.apache.poi.xssf.usermodel.XSSFFont(Importing [org.apache.poi.xssf.usermodel.XSSFFont] is not allowed.Category: IMPORT. Critical: false. Is added to allow list: false.) 3. import org.apache.poi.xssf.usermodel.XSSFCellStyle(Importing [org.apache.poi.xssf.usermodel.XSSFCellStyle] is not allowed. Category: IMPORT. Critical: false. Is added to allow list: false.) Additionally, there are 4 other APIs that are being flagged as Indirectly importing. 4. Indirectly importing [org.apache.poi.xssf.usermodel.XSSFWorkbook] is not allowed. IMPORT. Critical: false. Is added to allow list: false. 5. Indirectly importing [java.io.File] is not allowed. Cause: java.io.File. Category: JAVA_IMPORT. Critical: false. Is added to allow list: false. 6. Indirectly importing [java.io.File.createTempFile] is not allowed. Cause: java.io.File.createTempFile. Category: JAVA_IMPORT. Critical: false. Is added to allow list: false. 7. Indirectly importing [java.io.FileOutputStream] is not allowed. Cause: java.io.FileOutputStream. Category: JAVA_IMPORT. Critical: false. Is added to allow list: false. This observation leads me to believe that the fundamental syntax and the way we are referencing the APIs within the BPMN file are likely correct, as the majority of the imports are being processed without Importing / Indirectly importing errors. Given this, could you please provide guidance on how we should handle the 7 APIs in question (the 3 with direct import warnings and the 4 with indirect import warnings)? Specifically, I'd like to understand: * Where and how we need to declare these 7 APIs within Collibra. * If there are alternative APIs available within the supported Collibra scope that could serve the same purpose for these specific use cases. Understanding the proper declaration method or suitable alternatives will be crucial for us to resolve these issues and ensure the workflow functions as expected while adhering to Collibra's security and stability guidelines.
1
user_aa09d2
8 days ago
Display Proposed Target Domain Names in Place of IDs

Modifying the Propose New asset Workflow so that it will show the options for Proposed Target domain in a drop down list. how do I make the Domain name appear instead of the domainID?
0
user_29183b
28 days ago
Custom email template is not triggering and giving an error
I have 3 custom templates all belonging to the same workflow / process Id. I added the first 2 and tested the workflow and it worked fine with the custom emails triggering as expected. I then added the 3rd template which is designed on similar type as the first 2 templates and add the code to call the 3rd template like this mail.sendMails(userIds, "days_inactive", null, execution) this is calling the 3rd template however when I run the workflow I see below error Error EmailTemplateRenderer - ResourceManager : unable to find resource 'email-templates/workflow-notifications/userLogin/container|en-us' in any resource loader. The other 2 templates are working fine and they are also called the same way as this one. But not sure why for the 3rd template it is looking inside container folder as per the error message. Any idea on how to resolve this is much appreciated.

0
cindy miranda
1 month ago
Start workflow to run a validation rule for a domain's asset list
There is currently a validation rule for a domain's assets, which is executed by selecting all assets and clicking the validation button. How can I launch this button automatically using the workflow?

0
Felix_Lukowski
1 month ago
Retrieve and Log Request and Response Details from a HTTP Task
Dear Collibra Community, I am currently trying to test the HTTP Task within a Collibra workflow. Overall, the HTTP task documentation is well described, but I am not receiving a successful response. The Edge Connection in the Edge Site should be correctly setup since the Test Connections gives Succeeded as feedback. Hence, I wanted to furtherly review the request and response by analysing the details through a following Script Task. The Script Task contains the following Script: loggerApi.info("***********************************") loggerApi.info("***HTTP Response: ${response_json}***") loggerApi.info("***HTTP Request: ${RequestUrl}***") The response_json variable is defined in the Response variable name attribute of the HTTP Task and I assumed that the RequestUrl variable can be used as it is stated in the HTTP task documentation (named in Save request variables). However, the response is logged with the value null , the RequestUrl does not seem to exist and results into an error. You can find the log here: INFO c.c.d.c.api.component.LoggerApiImpl - *********************************** [authenticated_id=00000000-0000-0000-0000-000000900003, trace_id=724a6e103e9d571f5c1f9c4cd6c1403e, trace_flags=01, span_id=6fead334445ce819] INFO c.c.d.c.api.component.LoggerApiImpl - ***HTTP Response: null *** [authenticated_id=00000000-0000-0000-0000-000000900003, trace_id=724a6e103e9d571f5c1f9c4cd6c1403e, trace_flags=01, span_id=769359a9ced1046f] WARN c.c.d.w.s.g.b.SecureGroovyTaskActivityBehavior - Exception while executing scriptTask1 : groovy script evaluation failed: 'javax.script.ScriptException: groovy.lang.MissingPropertyException: No such property: RequestUrl for class: Script21' Trace: scopeType=bpmn, scopeDefinitionKey=hTTPTask, scopeDefinitionId=hTTPTask:17:0196430b-a0df-7198-ae9a-ef8b4f9b4cd2, subScopeDefinitionKey=scriptTask1, tenantId=<empty>, type=scriptTask [authenticated_id=00000000-0000-0000-0000-000000900003, trace_id=724a6e103e9d571f5c1f9c4cd6c1403e, trace_flags=01, span_id=ec8775d825dd69b5] It would be very helpful to log the request and response details, but I do not understand why the response is null respectively how to log the request. Does anybody have experience with this or any idea how to resolve this problem? Best regards, Felix

1
user_Fred
1 month ago
first Form: use a dynamic value as default in a form
Hi guys, My Workflow start with a form that should popup as soon as the user starts the workflow (button click). Some of my fields should already contain default values, but those default values depends on the "initiator" First value to get as default in a field is the "initiator" or "currentUser" then depending on him a selection of domains... Can you help me with that ? Thanks ! F.

0
user_f631bf
1 month ago
How to retrieve assets on a specific domain using workflow

Hello! I have a workflow wherein it will create a relation to all existing Power BI assets. What I want to do first is to retrieve the PBI assets. How can I do this? Thank you.
1
sglynn
1 month ago
Data Request Workflow / Data Basket Checkout
Hey There, I am confused with the process to Check Out Data Basket. I have added data assets to a Data Set. I then click on Add to Basket. Then from my Data Basket I click on Check Out Data Basket. At this point I am presented with a pop up window that requires me to enter a Purpose by selecting a value from the dropdown menu. The problem is that there is no values to select. The list is empty and I cannot proceed with the Data Access Request (image 1). I also am not allowed to type any text in on my own. I then notice that I have a new task in my Task List. Upon clicking into this I see the Purpose field in the middle two-thirds of the screen does list my purpose I entered during checkout. However there is still an open task the on the page that again shows me a empty Purpose list that I must pick from. I cannot find anything that speaks to this in the Collibra Documentation nor on the Collibra University site. Can someone please help me with understanding what I am missing?

4

Where to Access Workflow Email Templates

Populate user task form with Asset Name, domain, other Attributes.

How to import basic "org.apache.poi.*" api in a bpmn file

Display Proposed Target Domain Names in Place of IDs

Custom email template is not triggering and giving an error

Start workflow to run a validation rule for a domain's asset list

Retrieve and Log Request and Response Details from a HTTP Task

first Form: use a dynamic value as default in a form

How to retrieve assets on a specific domain using workflow

Data Request Workflow / Data Basket Checkout