Collibra Community

Workflow

Created Nov 18, 2023

31 members

124 discussions

The Workflow topic in the Collibra Community is a space for users to ask questions, share tips, and troubleshoot everything related to building and managing workflows using Collibra’s Workflow Designer. Discussions range from automation triggers and custom scripts to improving task management and UI behavior—ideal for users looking to streamline processes and boost platform efficiency.

Mustak Ahmad
23 days ago
Global create to start workflow and bypass Tasks step
So, I start my workflow by clicking the "global create" + icon, select my workflow which opens a pop-up message 'Workflow started' and subsequently it adds a new item to the "Tasks" menu. This requires me to click the Tasks item before my workflow starts. How can I bypass the step and once I complete "global create" + icon, select my workflow, it should start the workflow right away bypassing the "Tasks"? Thanks!

1
Grant Gadomski
28 days ago
Long-Running Workflows Performance

Hey there, How bad would it be performance-wise (or otherwise) to have ~150-200 multi-day workflows running at one time? For context, I'm considering whether we should build complex, multi-day approval workflows in Collibra vs. another tool. Coming from an Appian background, my approach has always been to store request state (created, approved, returned for revision, etc.) in a record/database entity, and use "workflows" only to move the request between states (kicking a new workflow off when someone takes action, and completing it when the action is finished & new request state is written to the database). Is this a common practice with Collibra workflows as well? If not, have you seen/heard about any performance issues that may come from hundreds of workflows sitting in memory for days at a time? Thank you!
0
user_aa09d2
30 days ago
Where to Access Workflow Email Templates
We're new to customizing Workflow and can't figure out where to access the custom email templates and how to update/modify them or create a new template. I've seen similar discussion here in the past years directing me to the Console and downloading backup. However, I cannot see the folder for email templates in the downloaded file.

0
ehobbs34
30 days ago
Populate user task form with Asset Name, domain, other Attributes.
Hi Everyone, I am newer to Workflow Designer so still learning the ropes. I am attempting to pre-populate my User Task form with the Asset Name and Domain of the asset where the workflow was started. Any tips on how to accomplish this? I have tried different APIs but seem to be getting nowhere. And other references to "workflow context" to get the Asset Id of the asset where the workflow started.. But cannot find any documentation on it. The current flow to this User Task is Start Event > Script task (where I am attempting to determine the asset Id, Name, etc. and assign them to variables) > User Task (with form). Any help would be greatly appreciated! Thanks! -Ethan

4
monalishapal
1 month ago
How to import basic "org.apache.poi.*" api in a bpmn file

Regarding the import errors(WARN c.c.d.w.s.g.v.NonPublicAPIValidator ) we are encountering, I wanted to provide a bit more detail based on a specific workflow example . This workflow has 33 import statements defined. Out of these, we are currently seeing direct import errors for only 3 APIs. 1. import org.apache.poi.xssf.usermodel.XSSFWorkbook(Importing [org.apache.poi.xssf.usermodel.XSSFWorkbook] is not allowed.Category: IMPORT. Critical: false. Is added to allow list: false.) 2. import org.apache.poi.xssf.usermodel.XSSFFont(Importing [org.apache.poi.xssf.usermodel.XSSFFont] is not allowed.Category: IMPORT. Critical: false. Is added to allow list: false.) 3. import org.apache.poi.xssf.usermodel.XSSFCellStyle(Importing [org.apache.poi.xssf.usermodel.XSSFCellStyle] is not allowed. Category: IMPORT. Critical: false. Is added to allow list: false.) Additionally, there are 4 other APIs that are being flagged as Indirectly importing. 4. Indirectly importing [org.apache.poi.xssf.usermodel.XSSFWorkbook] is not allowed. IMPORT. Critical: false. Is added to allow list: false. 5. Indirectly importing [java.io.File] is not allowed. Cause: java.io.File. Category: JAVA_IMPORT. Critical: false. Is added to allow list: false. 6. Indirectly importing [java.io.File.createTempFile] is not allowed. Cause: java.io.File.createTempFile. Category: JAVA_IMPORT. Critical: false. Is added to allow list: false. 7. Indirectly importing [java.io.FileOutputStream] is not allowed. Cause: java.io.FileOutputStream. Category: JAVA_IMPORT. Critical: false. Is added to allow list: false. This observation leads me to believe that the fundamental syntax and the way we are referencing the APIs within the BPMN file are likely correct, as the majority of the imports are being processed without Importing / Indirectly importing errors. Given this, could you please provide guidance on how we should handle the 7 APIs in question (the 3 with direct import warnings and the 4 with indirect import warnings)? Specifically, I'd like to understand: * Where and how we need to declare these 7 APIs within Collibra. * If there are alternative APIs available within the supported Collibra scope that could serve the same purpose for these specific use cases. Understanding the proper declaration method or suitable alternatives will be crucial for us to resolve these issues and ensure the workflow functions as expected while adhering to Collibra's security and stability guidelines.
1
user_aa09d2
1 month ago
Display Proposed Target Domain Names in Place of IDs

Modifying the Propose New asset Workflow so that it will show the options for Proposed Target domain in a drop down list. how do I make the Domain name appear instead of the domainID?
0
user_29183b
1 month ago
Custom email template is not triggering and giving an error
I have 3 custom templates all belonging to the same workflow / process Id. I added the first 2 and tested the workflow and it worked fine with the custom emails triggering as expected. I then added the 3rd template which is designed on similar type as the first 2 templates and add the code to call the 3rd template like this mail.sendMails(userIds, "days_inactive", null, execution) this is calling the 3rd template however when I run the workflow I see below error Error EmailTemplateRenderer - ResourceManager : unable to find resource 'email-templates/workflow-notifications/userLogin/container|en-us' in any resource loader. The other 2 templates are working fine and they are also called the same way as this one. But not sure why for the 3rd template it is looking inside container folder as per the error message. Any idea on how to resolve this is much appreciated.

0
cindy miranda
1 month ago
Start workflow to run a validation rule for a domain's asset list
There is currently a validation rule for a domain's assets, which is executed by selecting all assets and clicking the validation button. How can I launch this button automatically using the workflow?

0
Felix_Lukowski
2 months ago
Retrieve and Log Request and Response Details from a HTTP Task
Dear Collibra Community, I am currently trying to test the HTTP Task within a Collibra workflow. Overall, the HTTP task documentation is well described, but I am not receiving a successful response. The Edge Connection in the Edge Site should be correctly setup since the Test Connections gives Succeeded as feedback. Hence, I wanted to furtherly review the request and response by analysing the details through a following Script Task. The Script Task contains the following Script: loggerApi.info("***********************************") loggerApi.info("***HTTP Response: ${response_json}***") loggerApi.info("***HTTP Request: ${RequestUrl}***") The response_json variable is defined in the Response variable name attribute of the HTTP Task and I assumed that the RequestUrl variable can be used as it is stated in the HTTP task documentation (named in Save request variables). However, the response is logged with the value null , the RequestUrl does not seem to exist and results into an error. You can find the log here: INFO c.c.d.c.api.component.LoggerApiImpl - *********************************** [authenticated_id=00000000-0000-0000-0000-000000900003, trace_id=724a6e103e9d571f5c1f9c4cd6c1403e, trace_flags=01, span_id=6fead334445ce819] INFO c.c.d.c.api.component.LoggerApiImpl - ***HTTP Response: null *** [authenticated_id=00000000-0000-0000-0000-000000900003, trace_id=724a6e103e9d571f5c1f9c4cd6c1403e, trace_flags=01, span_id=769359a9ced1046f] WARN c.c.d.w.s.g.b.SecureGroovyTaskActivityBehavior - Exception while executing scriptTask1 : groovy script evaluation failed: 'javax.script.ScriptException: groovy.lang.MissingPropertyException: No such property: RequestUrl for class: Script21' Trace: scopeType=bpmn, scopeDefinitionKey=hTTPTask, scopeDefinitionId=hTTPTask:17:0196430b-a0df-7198-ae9a-ef8b4f9b4cd2, subScopeDefinitionKey=scriptTask1, tenantId=<empty>, type=scriptTask [authenticated_id=00000000-0000-0000-0000-000000900003, trace_id=724a6e103e9d571f5c1f9c4cd6c1403e, trace_flags=01, span_id=ec8775d825dd69b5] It would be very helpful to log the request and response details, but I do not understand why the response is null respectively how to log the request. Does anybody have experience with this or any idea how to resolve this problem? Best regards, Felix

1
user_Fred
2 months ago
first Form: use a dynamic value as default in a form
Hi guys, My Workflow start with a form that should popup as soon as the user starts the workflow (button click). Some of my fields should already contain default values, but those default values depends on the "initiator" First value to get as default in a field is the "initiator" or "currentUser" then depending on him a selection of domains... Can you help me with that ? Thanks ! F.

0

Global create to start workflow and bypass Tasks step

Long-Running Workflows Performance

Where to Access Workflow Email Templates

Populate user task form with Asset Name, domain, other Attributes.

How to import basic "org.apache.poi.*" api in a bpmn file

Display Proposed Target Domain Names in Place of IDs

Custom email template is not triggering and giving an error

Start workflow to run a validation rule for a domain's asset list

Retrieve and Log Request and Response Details from a HTTP Task

first Form: use a dynamic value as default in a form