Collibra Community

Workflow

Created Nov 18, 2023

18 members

118 discussions

The Workflow topic in the Collibra Community is a space for users to ask questions, share tips, and troubleshoot everything related to building and managing workflows using Collibra’s Workflow Designer. Discussions range from automation triggers and custom scripts to improving task management and UI behavior—ideal for users looking to streamline processes and boost platform efficiency.

user_29183b
5 days ago
Custom email template is not triggering and giving an error
I have 3 custom templates all belonging to the same workflow / process Id. I added the first 2 and tested the workflow and it worked fine with the custom emails triggering as expected. I then added the 3rd template which is designed on similar type as the first 2 templates and add the code to call the 3rd template like this mail.sendMails(userIds, "days_inactive", null, execution) this is calling the 3rd template however when I run the workflow I see below error Error EmailTemplateRenderer - ResourceManager : unable to find resource 'email-templates/workflow-notifications/userLogin/container|en-us' in any resource loader. The other 2 templates are working fine and they are also called the same way as this one. But not sure why for the 3rd template it is looking inside container folder as per the error message. Any idea on how to resolve this is much appreciated.

0
cindy miranda
7 days ago
Start workflow to run a validation rule for a domain's asset list
There is currently a validation rule for a domain's assets, which is executed by selecting all assets and clicking the validation button. How can I launch this button automatically using the workflow?

0
Felix_Lukowski
12 days ago
Retrieve and Log Request and Response Details from a HTTP Task
Dear Collibra Community, I am currently trying to test the HTTP Task within a Collibra workflow. Overall, the HTTP task documentation is well described, but I am not receiving a successful response. The Edge Connection in the Edge Site should be correctly setup since the Test Connections gives Succeeded as feedback. Hence, I wanted to furtherly review the request and response by analysing the details through a following Script Task. The Script Task contains the following Script: loggerApi.info("***********************************") loggerApi.info("***HTTP Response: ${response_json}***") loggerApi.info("***HTTP Request: ${RequestUrl}***") The response_json variable is defined in the Response variable name attribute of the HTTP Task and I assumed that the RequestUrl variable can be used as it is stated in the HTTP task documentation (named in Save request variables). However, the response is logged with the value null , the RequestUrl does not seem to exist and results into an error. You can find the log here: INFO c.c.d.c.api.component.LoggerApiImpl - *********************************** [authenticated_id=00000000-0000-0000-0000-000000900003, trace_id=724a6e103e9d571f5c1f9c4cd6c1403e, trace_flags=01, span_id=6fead334445ce819] INFO c.c.d.c.api.component.LoggerApiImpl - ***HTTP Response: null *** [authenticated_id=00000000-0000-0000-0000-000000900003, trace_id=724a6e103e9d571f5c1f9c4cd6c1403e, trace_flags=01, span_id=769359a9ced1046f] WARN c.c.d.w.s.g.b.SecureGroovyTaskActivityBehavior - Exception while executing scriptTask1 : groovy script evaluation failed: 'javax.script.ScriptException: groovy.lang.MissingPropertyException: No such property: RequestUrl for class: Script21' Trace: scopeType=bpmn, scopeDefinitionKey=hTTPTask, scopeDefinitionId=hTTPTask:17:0196430b-a0df-7198-ae9a-ef8b4f9b4cd2, subScopeDefinitionKey=scriptTask1, tenantId=<empty>, type=scriptTask [authenticated_id=00000000-0000-0000-0000-000000900003, trace_id=724a6e103e9d571f5c1f9c4cd6c1403e, trace_flags=01, span_id=ec8775d825dd69b5] It would be very helpful to log the request and response details, but I do not understand why the response is null respectively how to log the request. Does anybody have experience with this or any idea how to resolve this problem? Best regards, Felix

1
user_Fred
13 days ago
first Form: use a dynamic value as default in a form
Hi guys, My Workflow start with a form that should popup as soon as the user starts the workflow (button click). Some of my fields should already contain default values, but those default values depends on the "initiator" First value to get as default in a field is the "initiator" or "currentUser" then depending on him a selection of domains... Can you help me with that ? Thanks ! F.

0
user_f631bf
19 days ago
How to retrieve assets on a specific domain using workflow

Hello! I have a workflow wherein it will create a relation to all existing Power BI assets. What I want to do first is to retrieve the PBI assets. How can I do this? Thank you.
0
sglynn
19 days ago
Data Request Workflow / Data Basket Checkout
Hey There, I am confused with the process to Check Out Data Basket. I have added data assets to a Data Set. I then click on Add to Basket. Then from my Data Basket I click on Check Out Data Basket. At this point I am presented with a pop up window that requires me to enter a Purpose by selecting a value from the dropdown menu. The problem is that there is no values to select. The list is empty and I cannot proceed with the Data Access Request (image 1). I also am not allowed to type any text in on my own. I then notice that I have a new task in my Task List. Upon clicking into this I see the Purpose field in the middle two-thirds of the screen does list my purpose I entered during checkout. However there is still an open task the on the page that again shows me a empty Purpose list that I must pick from. I cannot find anything that speaks to this in the Collibra Documentation nor on the Collibra University site. Can someone please help me with understanding what I am missing?

4
stefan_busch
1 month ago
HTTP Task Experience
Hello Data Citizens, does anyone of you have experience with the HTTP Task in Workflow Designer? We are currently experimenting with it but are not able to make it work. It always times out after the hard coded 10 seconds. If anyone had similar problems and were able to solve them I would be glad if you could share your experience here. Cheers, Stefan

2
user_Fred
1 month ago
workflowDefinitionApi.exists doesn't seem to work
import com.collibra.dgc.core.api.component.workflow.WorkflowDefinitionApi def lUUID_WorkflowDefinition = string2Uuid("018faa93-cd51-76fd-b278-674117e56452") def lb_WorkflowExists = WorkflowDefinitionApi.exists(lUUID_WorkflowDefinition) gives me an error on definition of .exists ..... Am I missing something ? error: Message: org.flowable.common.engine.impl.scripting.FlowableScriptEvaluationException: groovy script evaluation failed: 'javax.script.ScriptException: groovy.lang.MissingMethodException: No signature of method: static com.collibra.dgc.core.api.component.workflow.WorkflowDefinitionApi.exists() is applicable for argument types: (UUID) values: [018faa93-cd51-76fd-b278-674117e56452]

2
coyputra
1 month ago
Make Your Voice Heard - Workflow and Task Management Improvements
Help Shape the Future of Workflows – Take Our 5-Minute Survey! Fellow Collibra Users! I am a staff researcher at Collibra helping our product team understand how to improve our platform. We know that your workflows are the backbone of how you get things done, and we want to make them even better. Our product team is looking for real user insights to guide improvements, and your voice matters . This quick 5-minute survey is your chance to tell us how you're using workflows so that we can focus on creating the biggest impact on your day-to-day work. Whether it’s improved visibility, better collaboration, or specific integrations—we’re listening. Workflow and Task Management Improvement Survey The survey is open until the end of next week , so don’t miss the chance to have your feedback shape the future of Workflows. Thank you for helping us build a better experience for everyone!

0
user_ab1e73
1 month ago
Auto-mapping source tags into asset attributes?
Hi, novice here. I'm looking into auto-mapping our Snowflake source tags to Collibra attributes. Our source tags and 'description from source system' ingestion works fine, but I need to copy or map specific tags into specific asset custom attributes (Classification, PI Flag, etc). I assume this would be some sort of workflow? I just need a point in the right direction. Thanks.

1

Custom email template is not triggering and giving an error

Start workflow to run a validation rule for a domain's asset list

Retrieve and Log Request and Response Details from a HTTP Task

first Form: use a dynamic value as default in a form

How to retrieve assets on a specific domain using workflow

Data Request Workflow / Data Basket Checkout

HTTP Task Experience

workflowDefinitionApi.exists doesn't seem to work

Make Your Voice Heard - Workflow and Task Management Improvements

Auto-mapping source tags into asset attributes?