Collibra Community

Workflow

Created Nov 18, 2023

34 members

127 discussions

The Workflow topic in the Collibra Community is a space for users to ask questions, share tips, and troubleshoot everything related to building and managing workflows using Collibra’s Workflow Designer. Discussions range from automation triggers and custom scripts to improving task management and UI behavior—ideal for users looking to streamline processes and boost platform efficiency.

user_29183b
2 days ago
Workflow user task as a pop up and not under the task list
Hello, I have a workflow created which has a form linked to the start event. When the workflow is started, this form shows as a pop up and after user clicks on Next button, I have a script task to perform some logic and than based on the exclusive gateway decision, it either executes a user task or stops the workflow. The problem is when the initial form is submitted and user clicks on Next button, collibra shows Task completed and based on the script and decision gateway, if the user task is executed it shows under the tasks list of the user which is not very prominent and can be easily ignored / overlooked by the user thinking the first task completed so workflow also completed. How can I get the user task show as a pop up or something and not hidden in the tasks list of the user.

0
Christy_Name
10 days ago
New Workflow Designer UI
Is there a way to return to the older Workflow Designer prior to the last update? I am not impressed with the latest and find it hard to navigate.

2
user_Fred
14 days ago
Workflow Designer edit code of script in Full page mode
Hi guys, I am using the new Workflow Designer but I can only get 20 lines of code on the page to edit my script. There was a key combination to get your code in full screen mode, can anyone remember that ? Thanks F.

3
Mustak Ahmad
1 month ago
Global create to start workflow and bypass Tasks step
So, I start my workflow by clicking the "global create" + icon, select my workflow which opens a pop-up message 'Workflow started' and subsequently it adds a new item to the "Tasks" menu. This requires me to click the Tasks item before my workflow starts. How can I bypass the step and once I complete "global create" + icon, select my workflow, it should start the workflow right away bypassing the "Tasks"? Thanks!

1
Grant Gadomski
1 month ago
Long-Running Workflows Performance

Hey there, How bad would it be performance-wise (or otherwise) to have ~150-200 multi-day workflows running at one time? For context, I'm considering whether we should build complex, multi-day approval workflows in Collibra vs. another tool. Coming from an Appian background, my approach has always been to store request state (created, approved, returned for revision, etc.) in a record/database entity, and use "workflows" only to move the request between states (kicking a new workflow off when someone takes action, and completing it when the action is finished & new request state is written to the database). Is this a common practice with Collibra workflows as well? If not, have you seen/heard about any performance issues that may come from hundreds of workflows sitting in memory for days at a time? Thank you!
3
user_aa09d2
1 month ago
Where to Access Workflow Email Templates
We're new to customizing Workflow and can't figure out where to access the custom email templates and how to update/modify them or create a new template. I've seen similar discussion here in the past years directing me to the Console and downloading backup. However, I cannot see the folder for email templates in the downloaded file.

1
ehobbs34
1 month ago
Populate user task form with Asset Name, domain, other Attributes.
Hi Everyone, I am newer to Workflow Designer so still learning the ropes. I am attempting to pre-populate my User Task form with the Asset Name and Domain of the asset where the workflow was started. Any tips on how to accomplish this? I have tried different APIs but seem to be getting nowhere. And other references to "workflow context" to get the Asset Id of the asset where the workflow started.. But cannot find any documentation on it. The current flow to this User Task is Start Event > Script task (where I am attempting to determine the asset Id, Name, etc. and assign them to variables) > User Task (with form). Any help would be greatly appreciated! Thanks! -Ethan

4
monalishapal
2 months ago
How to import basic "org.apache.poi.*" api in a bpmn file

Regarding the import errors(WARN c.c.d.w.s.g.v.NonPublicAPIValidator ) we are encountering, I wanted to provide a bit more detail based on a specific workflow example . This workflow has 33 import statements defined. Out of these, we are currently seeing direct import errors for only 3 APIs. 1. import org.apache.poi.xssf.usermodel.XSSFWorkbook(Importing [org.apache.poi.xssf.usermodel.XSSFWorkbook] is not allowed.Category: IMPORT. Critical: false. Is added to allow list: false.) 2. import org.apache.poi.xssf.usermodel.XSSFFont(Importing [org.apache.poi.xssf.usermodel.XSSFFont] is not allowed.Category: IMPORT. Critical: false. Is added to allow list: false.) 3. import org.apache.poi.xssf.usermodel.XSSFCellStyle(Importing [org.apache.poi.xssf.usermodel.XSSFCellStyle] is not allowed. Category: IMPORT. Critical: false. Is added to allow list: false.) Additionally, there are 4 other APIs that are being flagged as Indirectly importing. 4. Indirectly importing [org.apache.poi.xssf.usermodel.XSSFWorkbook] is not allowed. IMPORT. Critical: false. Is added to allow list: false. 5. Indirectly importing [java.io.File] is not allowed. Cause: java.io.File. Category: JAVA_IMPORT. Critical: false. Is added to allow list: false. 6. Indirectly importing [java.io.File.createTempFile] is not allowed. Cause: java.io.File.createTempFile. Category: JAVA_IMPORT. Critical: false. Is added to allow list: false. 7. Indirectly importing [java.io.FileOutputStream] is not allowed. Cause: java.io.FileOutputStream. Category: JAVA_IMPORT. Critical: false. Is added to allow list: false. This observation leads me to believe that the fundamental syntax and the way we are referencing the APIs within the BPMN file are likely correct, as the majority of the imports are being processed without Importing / Indirectly importing errors. Given this, could you please provide guidance on how we should handle the 7 APIs in question (the 3 with direct import warnings and the 4 with indirect import warnings)? Specifically, I'd like to understand: * Where and how we need to declare these 7 APIs within Collibra. * If there are alternative APIs available within the supported Collibra scope that could serve the same purpose for these specific use cases. Understanding the proper declaration method or suitable alternatives will be crucial for us to resolve these issues and ensure the workflow functions as expected while adhering to Collibra's security and stability guidelines.
1
user_aa09d2
2 months ago
Display Proposed Target Domain Names in Place of IDs

Modifying the Propose New asset Workflow so that it will show the options for Proposed Target domain in a drop down list. how do I make the Domain name appear instead of the domainID?
0
user_29183b
2 months ago
Custom email template is not triggering and giving an error
I have 3 custom templates all belonging to the same workflow / process Id. I added the first 2 and tested the workflow and it worked fine with the custom emails triggering as expected. I then added the 3rd template which is designed on similar type as the first 2 templates and add the code to call the 3rd template like this mail.sendMails(userIds, "days_inactive", null, execution) this is calling the 3rd template however when I run the workflow I see below error Error EmailTemplateRenderer - ResourceManager : unable to find resource 'email-templates/workflow-notifications/userLogin/container|en-us' in any resource loader. The other 2 templates are working fine and they are also called the same way as this one. But not sure why for the 3rd template it is looking inside container folder as per the error message. Any idea on how to resolve this is much appreciated.

0

Workflow user task as a pop up and not under the task list

New Workflow Designer UI

Workflow Designer edit code of script in Full page mode

Global create to start workflow and bypass Tasks step

Long-Running Workflows Performance

Where to Access Workflow Email Templates

Populate user task form with Asset Name, domain, other Attributes.

How to import basic "org.apache.poi.*" api in a bpmn file

Display Proposed Target Domain Names in Place of IDs

Custom email template is not triggering and giving an error