Collibra Community

Workflow

Created Nov 18, 2023

4 members

112 discussions

The Workflow topic in the Collibra Community is a space for users to ask questions, share tips, and troubleshoot everything related to building and managing workflows using Collibra’s Workflow Designer. Discussions range from automation triggers and custom scripts to improving task management and UI behavior—ideal for users looking to streamline processes and boost platform efficiency.

stefan_busch
14 days ago
HTTP Task Experience
Hello Data Citizens,

does anyone of you have experience with the HTTP Task in Workflow Designer?

We are currently experimenting with it but are not able to make it work. It always times out after the hard coded 10 seconds.

If anyone had similar problems and were able to solve them I would be glad if you could share your experience here.

Cheers,

Stefan

1
user_Fred
15 days ago
workflowDefinitionApi.exists doesn't seem to work

import com.collibra.dgc.core.api.component.workflow.WorkflowDefinitionApi

def lUUID_WorkflowDefinition = string2Uuid("018faa93-cd51-76fd-b278-674117e56452")

def lb_WorkflowExists = WorkflowDefinitionApi.exists(lUUID_WorkflowDefinition)

gives me an error on definition of .exists .....

Am I missing something ?

error:

Message: org.flowable.common.engine.impl.scripting.FlowableScriptEvaluationException: groovy script evaluation failed: 'javax.script.ScriptException: groovy.lang.MissingMethodException: No signature of method: static com.collibra.dgc.core.api.component.workflow.WorkflowDefinitionApi.exists() is applicable for argument types: (UUID) values: [018faa93-cd51-76fd-b278-674117e56452]

2
coyputra
28 days ago
Make Your Voice Heard - Workflow and Task Management Improvements
Help Shape the Future of Workflows – Take Our 5-Minute Survey!

Fellow Collibra Users!

I am a staff researcher at Collibra helping our product team understand how to improve our platform.

We know that your workflows are the backbone of how you get things done, and we want to make them even better. Our product team is looking for real user insights to guide improvements, and your voice matters.

This quick 5-minute survey is your chance to tell us how you're using workflows so that we can focus on creating the biggest impact on your day-to-day work. Whether it’s improved visibility, better collaboration, or specific integrations—we’re listening.

Workflow and Task Management Improvement Survey

The survey is open until the end of next week, so don’t miss the chance to have your feedback shape the future of Workflows.

Thank you for helping us build a better experience for everyone!

0
user_ab1e73
1 month ago
Auto-mapping source tags into asset attributes?
Hi, novice here.

I'm looking into auto-mapping our Snowflake source tags to Collibra attributes.

Our source tags and 'description from source system' ingestion works fine, but I need to copy or map specific tags into specific asset custom attributes (Classification, PI Flag, etc).

I assume this would be some sort of workflow? I just need a point in the right direction.

Thanks.

0
prashantsethi
2 months ago
Workflow Start Event on Attribute Update
Hi,

I have an workflow requirement wherein I need to trigger the workflow when an attribute on an asset is updated. In Workflow Definitions there is an option to set the start event as "Asset Attribute Updated" which I understand will trigger the workflow if any attribute on the asset is updated.

Is there a way to specify the attribute on whose update I want to trigger the workflow?

Or a way in the script to find the attribute which caused the workflow to trigger?

2
user_7e076f
2 months ago
Out-of-the-box Management Issue Workflow - Suggestion
Hi Team,

I’d like to suggest if it's possible to add a confirmation step after the user clicks "Invalid Issue"? This step would ask the user if they’re sure they want to reject the issue.

This change could help prevent accidentally marking issues as invalid.

Thank you!

2
user_c96dfe
3 months ago
Starting second workflow from workflow
I want to start a second workflow based on the user's input in a workflow. I get different errors (e.g. org.flowable.common.engine.impl.scripting.FlowableScriptEvaluationException) when starting the second workflow with the following script:

import com.collibra.dgc.core.api.component.workflow.WorkflowInstanceApi import com.collibra.dgc.core.api.dto.workflow.StartWorkflowInstancesRequest workflowInstanceApi.startWorkflowInstances(StartWorkflowInstancesRequest.builder().workflowDefinitionId(string2Uuid("XXX")).build())

Is there anything I'm missing?
7
user_f631bf
4 months ago
Get the Asset name in Asset Preview Data Marketplace to show it to the form field in Workflow
Hello everyone! I have a workflow that updates a business term. When I click the workflow in the actions tab of the asset preview, is there a way to automatically retrieve the asset name or the asset UUID of the business term I am updating?

0
asifrasul
5 months ago
Mandatory field not able to identify prepopulated data
Hi

I am facing a peculiar problem in one of my workflows. In the workflow a requester submits a form with a mandatory field of type Rich Text. Once submitted the task goes to a Steward who reviews the prepopulated data in the same form. The he approves or rejects. Now, when the Steward gets the task, the data is prepopulated as expected but the Approve/Reject buttons are disabled. This is because the mandatory field shows the message "Field must not be empty" although it is not empty. When the user just clicks on the field then the error vanishes, and the Approve/Reject button gets enabled instantly without changing or entering any value in the field. Have anyone faced this kind of issue? I am in Collibra v2024.10.0

4
user_036143
6 months ago
How to parameterize timecycle expression in timer start event?
We need to specify the cron expression for "Time Cycle" in the start timer event. We want this as a configurable property on workflow overview page. Tried creating a variable and putting the cron expression in the form properties of the timer start event and used that variable as ${<var name>} in Time cycle, however it is throwing error while deploying the WF stating the "Cannot resolve identifier".

Any idea please on how to parameterize this? When migrated using the migration export-import feature to higher env, we are not able to modify xml and can not change the cron exp.

1

HTTP Task Experience

workflowDefinitionApi.exists doesn't seem to work

Make Your Voice Heard - Workflow and Task Management Improvements

Auto-mapping source tags into asset attributes?

Workflow Start Event on Attribute Update

Out-of-the-box Management Issue Workflow - Suggestion

Starting second workflow from workflow

Get the Asset name in Asset Preview Data Marketplace to show it to the form field in Workflow

Mandatory field not able to identify prepopulated data

How to parameterize timecycle expression in timer start event?