Collibra Community

Workflows

Created Sep 3, 2024

12 members

6 discussions

The Workflows topic in the Collibra Community focuses on designing, customizing, and optimizing workflows to streamline data governance processes. It covers tips on using the Workflow Designer, handling multi-step approvals, automating stewardship tasks, and aligning workflows with business needs—ideal for teams aiming to boost efficiency and collaboration.

gcvieira
2 days ago
Workflow to Set a status for multiple related assets
Hi all, I am confronting one challenge here. I have a custom workflow that can only be started through tables. When this workflow starts, I want all the columns related to the table to have their status changed. I have been going around for some time, but I can't find my mistake here, When I try to start the workflow, an error "Could not start the workflow" and that's all. I know the problem is with this specific script because when I remove it, the workflow works fine for all other steps. The Core API documentation is not helping too much. Any ideas? Script : import com.collibra.dgc.core.api.dto.instance.asset.ChangeAssetRequest import com.collibra.dgc.core.api.dto.instance.relation.FindRelationsRequest String assetId = item.getId(); List<Asset> relatedAssets = new ArrayList<>(); List<Relation> relations = api.getRelations(assetId); for (Relation relation : relations) { if (relation.getType().equals("00000000-0000-0000-0000-000000007042")) { relatedAssets.add(relation.getRelatedAsset()); } } for (Asset asset : relatedAssets) { def changedColumn = assetApi.changeAsset(ChangeAssetRequest.builder() .id(asset.getId()) .statusId(string2Uuid("00000000-0000-0000-0000-000000005020")) // Replace with actual status UUID .build() ) }

0
takishoogterp1
19 days ago
Start event 'Domain added to glossary' does not trigger for domains created by Edge ingestion
Hello all, We want to use the Collibra marketplace workflow Create Default Views to automatically create view for every new domain created by Edge. However, we notice that the workflow only triggers for domains created manually, but not for domains created by Edge. Anyone has an idea why this happens? Kind regards, Takis

0
Grant Gadomski
1 month ago
Long-Running Workflows?

Hey there, How bad would it be performance-wise (or otherwise) to have ~150-200 multi-day workflows running at one time? For context, I'm considering whether we should build complex, multi-day approval workflows in Collibra vs. another tool. Coming from an Appian background, my approach has always been to store request state (created, approved, returned for revision, etc.) in a record/database entity, and use "workflows" only to move the request between states (kicking a new workflow off when someone takes action, and completing it when the action is finished & new request state is written to the database). Is this a common practice with Collibra workflows as well? If not, have you seen/heard about any performance issues that may come from hundreds of workflows sitting in memory for days at a time? Thank you!
0
Lonnie Morgan
1 month ago
Workflow development process best practice
I'm helping a client explore developing custom workflows. I was wondering if there are some tips on how best to develop and test the workflow. From what we have been able to determine, the flow is this: Open the workflow designer Make your edits (add steps, add code, link tasks) Save the workflow Deploy the workflow (note: we are working in a DEV environment) Test the workflow Repeat Is this how others are working through the workflow development and test process? The main issue we have is step #5. Is there a way to see how variables are assigned, changed, during the execution of the workflow? Should we be pushing log information to better debug the flow?

4
emiliawalencik1
2 months ago
Validation script that checks if a description follows predefined template
Could someone please help me by sharing a script that checks if an asset description follows this template: "Replication schema for [Source]. [Source] is [Explanation]." The values in the brackets can vary depending on the case. Is there a way to achieve this in Collibra? Any guidance would be greatly appreciated!

0
emiliawalencik1
6 months ago
Validation Script that Checks whether Column Name and Column Description are identical
Hello, Can someone help me and share a validation script that checks if the description of a column is not identical to the column's name? I tried to use the below one but I failed. rule { isNotEqual(attributes.'Description'?.first(), attributes.'Name'?.first(), message: "The description cannot be the same as the asset name.") } Thanks in advance.

7

Workflow to Set a status for multiple related assets

Start event 'Domain added to glossary' does not trigger for domains created by Edge ingestion

Long-Running Workflows?

Workflow development process best practice

Validation script that checks if a description follows predefined template

Validation Script that Checks whether Column Name and Column Description are identical