Collibra Community

Workflow

Created Nov 18, 2023

40 members

135 discussions

The Workflow topic in the Collibra Community is a space for users to ask questions, share tips, and troubleshoot everything related to building and managing workflows using Collibra’s Workflow Designer. Discussions range from automation triggers and custom scripts to improving task management and UI behavior—ideal for users looking to streamline processes and boost platform efficiency.

jennifertemple1
21 days ago
Creating and Managing Parent Comments in Workflow Scripts
I'm exploring how to design a workflow script task that not only creates a comment but also retrieves the ID of that newly created comment (Parent), so future comments can be effectively linked to it. My current script only focuses on creating comments using: import com.collibra.dgc.core.api.dto.instance.comment.AddCommentRequest commentApi.addComment(AddCommentRequest.builder() .baseResourceId(assetUuid) .baseResourceType(ResourceType.Asset) .content(newApprovalContent) .build()) However, I'm uncertain how to modify it to return the ID for future reference. For those who have experience in similar scenarios, how have you approached this in your scripts? What strategies or best practices do you recommend for managing parent-child comment relationships in workflows? Looking forward to hearing your insights and any code examples you might be willing to share!

3
Justin Truehitt
2 months ago
Task Notification Templates
Is there any ability for administrators to customize the content of the default task notification emails? I've been unable to find any documentation to support any details related to this system process and the mechanisms which drive it.

2
user_Fred
4 months ago
Workflow Designer edit code of script in Full page mode
Hi guys, I am using the new Workflow Designer but I can only get 20 lines of code on the page to edit my script. There was a key combination to get your code in full screen mode, can anyone remember that ? Thanks F.

5
user_0815
2 months ago
rename a workflow app
Hi, I have a workflow app that someone created based on an existing workflow and I would like to change its name to reflect that it's something new now. I managed to rename the model and its key, but not the app containing the model - how do I do this? thanks!

2
elvirabrusa
2 years ago
Workflow UserTask set DueDate
In our task user form, the user sets the due date of the request. This is the date the user wants the request to be resolved. How can we do to set the task due date with this value instead of the automatic calculation that Collibra does? We are working with the Workflow Designer

2
sms_new
2 months ago
How to create CSV file using Collibra Workflow?
I have a variable that contains a string. This string is a comma separated asset Ids. Now I need to have this Asset Ids be stored in a CSV file through the help of a workflow. Is it possible? Thank you!

1
user_c96dfe
3 months ago
Show notification as a pop-up during workflow
When a workflow is started, a green notification appears in the lower left corner (Latest UI). Is there any way to also display customized notifications there during the execution of a workflow? Or have some other pop-up? A user task with a form doesn't work because it is not displayed like the start form. Also throwing an exception (where the message appears in red at the same place) does not work because it would not be consistent and also cancels the workflow.

1
user_29183b
6 months ago
Custom email template is not triggering and giving an error
I have 3 custom templates all belonging to the same workflow / process Id. I added the first 2 and tested the workflow and it worked fine with the custom emails triggering as expected. I then added the 3rd template which is designed on similar type as the first 2 templates and add the code to call the 3rd template like this mail.sendMails(userIds, "days_inactive", null, execution) this is calling the 3rd template however when I run the workflow I see below error Error EmailTemplateRenderer - ResourceManager : unable to find resource 'email-templates/workflow-notifications/userLogin/container|en-us' in any resource loader. The other 2 templates are working fine and they are also called the same way as this one. But not sure why for the 3rd template it is looking inside container folder as per the error message. Any idea on how to resolve this is much appreciated.

3
user_29183b
3 months ago
Workflow user task as a pop up and not under the task list
Hello, I have a workflow created which has a form linked to the start event. When the workflow is started, this form shows as a pop up and after user clicks on Next button, I have a script task to perform some logic and than based on the exclusive gateway decision, it either executes a user task or stops the workflow. The problem is when the initial form is submitted and user clicks on Next button, collibra shows Task completed and based on the script and decision gateway, if the user task is executed it shows under the tasks list of the user which is not very prominent and can be easily ignored / overlooked by the user thinking the first task completed so workflow also completed. How can I get the user task show as a pop up or something and not hidden in the tasks list of the user.

1
donnapace
1 year ago
Setting Related Resource in a user task
How do I set the related resource in a user task? A lot of user task, it automatically sets, but I have one where I created a new asset that is defined in our instance and it is not set automatically.

6

Creating and Managing Parent Comments in Workflow Scripts

Task Notification Templates

Workflow Designer edit code of script in Full page mode

rename a workflow app

Workflow UserTask set DueDate

How to create CSV file using Collibra Workflow?

Show notification as a pop-up during workflow

Custom email template is not triggering and giving an error

Workflow user task as a pop up and not under the task list

Setting Related Resource in a user task