Collibra Community logo
     
    • Community Resources
      • Discussions
      • Adoption Corner
      • FAQ
      • Take a tour
      • Request a demo
      • Community job board
      • Resources
    • Participate
      • Discussions
      • Ideation
    • Learn
      • Customer stories
      • Marketplace
      • Blogs
      • University
      • Video tutorials
      • Knowledge Base
      • Developer Portal
      • Podcast “Data Citizens Dialogues”
      • Collibra Excellence Awards
    • Support
      • Support Portal
      • Documentation
      • Release notes
      • Product resource center
    • User Groups and Events
      • Events
      • Collibra Customer Events
      • Data Citizens® User Groups
    •      
    Discussions
    •                    
    •                    
    •                    
    •                    
    •                    
    •                    
    •                    
    •                    
    •                    
    •                    
    •                    
    •                    
    •                    
    •                    
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   
    Discussions
    Collibra Logo Community
    • About Collibra
    • Collibra Data Intelligence Platform
    • Blog
    • Careers
    • Partner Program
    • Contact us
    © 2026 Collibra. All rights reserved.
    • Privacy and legal
    • Do not sell or share my personal information
    © 2026 Collibra. All rights reserved.
    • HomeChevronRightIcon
    • All postsChevronRightIcon
    • ProductChevronRightIcon
    • Collibra PlatformChevronRightIcon
    Workflow

    Created Nov 18, 2023

    50 members

    145 discussions

    The Workflow topic in the Collibra Community is a space for users to ask questions, share tips, and troubleshoot everything related to building and managing workflows using Collibra’s Workflow Designer. Discussions range from automation triggers and custom scripts to improving task management and UI behavior—ideal for users looking to streamline processes and boost platform efficiency.

    Workflow
                       
                                       
    • Anie Issac

      Anie Issac

      Posted 3 weeks ago • Last reply 3 weeks ago
      Separate Data Access Workflows Based Asset Types in Data Basket

      I am looking for information related to the creation of Data Usage assets. In Collibra, the Data Usage domain (domain ID: 00000000-0000-0000-0001-000200000002 ) is hidden and selected by default. Is there an option to create Data Usage assets in a different domain based on the asset type added to the data basket? My requirement is to have two separate instances of the data access workflow depending on the asset type in the data basket—for example, a Dataset Access Workflow when the basket contains a dataset, and a Data Product Access Workflow when it contains a data product.both workflow are similar, but their start forms will be different. If Data Usage assets can be configured to be created in two different domains, I could then add an additional filter (based on domain ID) to trigger the appropriate workflow.

                                             
      0
               
      • WorkflowChevronRightIcon
                       
      rename a workflow app
      Gabriele Pöppinghaus
      Gabriele Pöppinghaus
      Posted 8 months ago • Last reply 1 month ago
      7
               
    • Inna Zakhodin

      Inna Zakhodin

      Posted 1 month ago • Last reply 1 month ago
      Custom workflow won't appear in the Actions button on the Asset page

      I want my custom workflow to be started from the “Actions” button but I cannot get it to appear in the drop-down. the workflow is deployed and enabled the Applies To section of the workflow configuration shows the Asset Type that I want the workflow to be invoked for no Community/Domain is set in the "Applies To" section the Global checkbox in the workflow configuration is not checked all relevant permissions are set and I run it as a system administrator the start event in the workflow is a 'None Start Event' What else should be done for the workflow to appear under "Actions"? Or is it an issue with the workflow itself?

                                             
      2
               
    • Timur Djalalov

      Timur Djalalov

      Posted 1 month ago • Last reply 1 month ago
      Data Product moves to target domain, but related Data Product Port asset stays in New Data Products domain

      Hello, I'm testing the latest Data Product Workflows version 2.2 community offering and I am seeing behavior that differs from the training materials. When I submit/create Request Data Product and complete the ownership flow, the workflow moves the Data Product asset to the selected target Data Product Catalog domain, but it does “NOT” move the Data Product Port. The Port asset remains in New Data Products (Data Product Catalog domain). Based on the Collibra University training video/material “Manage data products in Collibra”, section “Request”, video #2 “Assign and Accept Ownership”, I expected both the Data Product and its Port to move together into the target domain. From the BPMN, I can see a step to "Move the Data Product to Target Domain", but I do not see a step to move related Port assets. Can anyone confirm whether this is expected behavior in the newer package/release, or whether the workflow should also move the related Port asset to the same target domain? If you have addressed this already, which workflow did you update? Should the operating model also be updated or configured in addition to the workflows to ensure that related Data Product Port assets move with Data Product to the target domain? Thank you.

                                             
      0
               
    • Asif Rasul

      Asif Rasul

      Posted 2 months ago • Last reply 1 month ago
      How to store the Task ID while the User Task is created

      I have a requirement to store the Task ID of a User Task in one asset attribute as soon as the Task is created. Can this be achieved using Task Listener? If yes, how?

                                             
      5
               
      • WorkflowChevronRightIcon
                       
      Workflow UserTask set DueDate
      elvirabrusa
      elvirabrusa
      Posted 2 years ago • Last reply 3 months ago
      3
               
    • Luke Schmidt

      Luke Schmidt

      Posted 3 months ago • Last reply 3 months ago
      Issue Management Workflow not working

      Hello, We are currently using the issue management workflow Collibra provides. The workflow should be triggered when there is a report asset added to Collibra. The workflow works when we manually add report assets. However we have a weekly homegrown application that adds reports, when the application runs unfortunately the workflow is not triggered. According to the logs from the Collibra console, there are no errors but also no sign the workflow is being kicked-off. I wasn't sure if Collibra turns on a lock or something similar when the program runs to ingest the new report assets that would prevent the issue management workflow from starting. Has anyone ran into a similar issue and if so how did you resolve it? Thanks for the help!

                                             
      1
               
    • Jyoti Rathod

      Jyoti Rathod

      Posted 4 months ago • Last reply 4 months ago
      User Task form field not visible in Tasks UI – only “Done” button visible

      Hi Community, I’m working on a Collibra workflow where I’ve added a User Task with a form (basic text fields) attached to it. What I’ve done: Created a User Task Created a form and added fields (text inputs) Referenced the form in the User Task Saved and deployed the workflow Started a new workflow instance Issue: When I open the task from Tasks , the UI shows: Task title Due date Only a Done button The form itself does not render at all (blank content area). Is there a specific configuration required to “publish” or activate a form?

                                             
      0
               
      • WorkflowChevronRightIcon
                       
      Add dynamic data in Select dropdown using workflow designer
      Venkateshwaran Umaiyavelautham
      Venkateshwaran Umaiyavelautham
      Posted 2 years ago • Last reply 4 months ago
      6
               
      • WorkflowChevronRightIcon
                       
      tagsEditNoPermission in OMRE workflow
      Daryl Hendricks
      Daryl Hendricks
      Posted 5 months ago
      0
               
    …